Auction FAQ

Here are some frequently asked auction questions and answers. You can use the links below to jump directly to any question.

Please feel free to contact 2017 Chabot Auction Co-Chairs Krista Reinhard and Sharie Mendrey at auction@chabotelementary.org with any questions you have that are not answered here.

What is the Chabot Auction all about?
What is this this “flocking” I’ve been hearing about?
What’s the difference between the Online, Silent and Live auctions?
How can I help?
What types of donations are helpful?
What exactly does it mean to “host a party”?
Just for Kindergarten families…
What’s the deal with the classroom donation project?
What is the Instant Wine Cellar?
We are new to Chabot and this is all overwhelming. Can’t we just get involved next year when we are more settled?
If I have more questions, who can I ask?

What is the Chabot Auction all about?
The Chabot Auction is a schoolwide event that raises money to support our enrichment programs: science, art, library, technology, music, and many other programs such as our small group specialists, i-Ready, Saturday school, and more.

Over the years, stretched OUSD budgets have eliminated the funds for these programs and reallocated funds to other OUSD schools with more needs. The Chabot community has responded by taking on the financial commitment to continue them. The Chabot PTA will raise over $450K in funds this year and the auction is the second largest fundraiser contributing to this budget.

The Chabot Auction comprises an Online auction, Silent auction, Live auction, and “Raise your Paddle.” The dinner and live auction will be held on Saturday, March 25, 2017, starting at 5:30pm at the Greek Orthodox Cathedral of the Ascension. Please mark your calendars!

What is this this “flocking” I’ve been hearing about?
This year’s auction theme is “Flamingle”, and we hope everyone will be able to enjoy an evening of celebration together. In keeping with this theme, we are adding a Flamingo Flocking campaign to the list of auction-related activity as a way to publicize the auction gala and have a bit of fun with Chabot neighbors and friends. The campaign will run between Feb. 24 and March 13.

Students, parents, teachers (or members of the community) can place an order to “flock” a friend/neighbor’s front yard with a bunch of pink plastic flamingos and a sign publicizing the auction and listing who flocked that yard. Flamingos will remain on requested yard for 24 hours. A note card will be placed in recipients’ mail slot/box stating who paid to “flock” their yard and details about how long the flamingos will remain and how they will be removed.The limit for flocking orders is three front yards within a 24-hour period and they need to be within a 1-mile radius of Chabot. Watch this space for more details and a link to the order form as the campaign start date gets closer!

We will have a flamingo flocking order table at school at morning drop-off on Friday, Feb. 24, and Friday, March 3 (First Friday Coffee). You can also place orders by filling out a printed order form and dropping it off with your payment in the the pink wooden box outside the main office starting Feb. 24. The cost is $20 per flock or $100 for 6 flockings.

What’s the difference between the Online, Silent and Live auctions?
The Online Auction runs for 7 days before the Chabot Gala. Everyone can participate. The Online Auction will feature donations from teachers and staff (usually outings with kids — very popular!), gift certificates from local restaurants and retailers, sessions for classes and summer camps, museum, symphony, and theater tickets, and professional services from architects, photographers, dentists, etc. This is a great opportunity for extended family, friends, and neighbors to get in on the bidding action! The more family and friends who bid on items the more money the school can raise. So please recruit anyone who might be interested. Remember that this is a fundraiser and all of the money goes to Chabot. Bid High!

Then on March 25, we will have a Gala Event with dinner and drinks and time to socialize and dance. The Live Auction, Silent Auction and Raise Your Paddle all happen at the Gala Event. It starts with a Silent Auction where attendees will have the chance to bid on projects created by each Classroom as well as parties. The Silent Auction is followed by dinner, during which the Live Auction takes place. This is where you can bid on coveted “big ticket” auction items such as a week in Tahoe, a catered dinner by the chef/owner of Bakesale Betty (Chabot parent Alison Barakat), [fill in other key items]. During the Live Auction, attendees will have a chance to “Raise their paddle” to donate money to the school in fixed amounts. This is a chance for people at the Gala to donate money without buying a specific item. It’s another way for us to raise the money we need to keep all of our enrichment programs going.

How can I help?
1. Donate items to the auction
2. Host a party
3. Buy things during the Online Auction
4. Attend the Gala and bid on Live Auction items or Raise your Paddle
5. Help make the auction possible by volunteering

What types of donations are helpful?
When we say that it’s the donations, big and small, that make the Chabot Auction special every year, we mean it. In the past, we’ve had parents donate a custom-baked birthday cake, an evening of babysitting, a succulent plant arrangement, and more. We’ve also received generous donations from grandparents, relatives, and neighbors. If your employer is willing to make a donation of goods or services, we would love that, too! Another option is to purchase a gift certificate from your favorite store or restaurant (restaurant gift certificates often bring in 120 to 130% of their face value) and donate that to the auction. You can also donate a bottle of wine or craft beer (or two) to our Instant Wine and Beer Cellars, which we will kick off in late January or early February.

Have something to donate to the auction? We need all donations by Friday, February 24.. Use our convenient online donation form or drop off your donation in the donation box located in the office (please no donations of wine to this box — alcohol is prohibited on campus). If you have questions contact our Parent Donation lead Kristin Aldrich.

You can also help us secure donations from local businesses and restaurants! We have a target list and donation request letter ready to go — we just need parents to help send emails, mail letters, and pound the pavement to drop off letters to local merchants. Contact Amy Hayes to find out how you can help.

Finally, you can get together with your friends and plan to host a party, which brings us to the next question….

What exactly does it mean to “host a party”?
Parent-hosted parties are a huge aspect of the Chabot Auction — as mini fundraising events and community builders — and raise a significant portion of auction revenue. Parties for parents can range from themed dinner parties, wine tasting, sports outings, fitness and art classes and gatherings hosted at local boutiques from which a portion of the evening’s sales are donated to the PTA. Kids’ parties offer kids an opportunity to learn a new craft or skill, take a guided hike, or enjoy an afternoon tea party hosted by someone else’s parents. Parties bring together Chabot community members of all ages who share common interests or just want to relax and have some fun. Many parties are hosted by multiple families, who split the cost and share the planning duties. Interested in hosting a party? Email Jennifer Daskal and Jennie Hearing at parties@chabotelementary.org for more information, to kick around ideas, or to sign up!

Just for Kindergarten families…
It is also a Kindergarten tradition to have a Kindergarten cocktail party in the spring … past years include a backyard biergarten with pretzels, beer and bratwurst, a fiesta with taco truck, and a potluck held at Musically Minded. It is great opportunity for Kindergarten parents to connect and make new friends and celebrate the end of your child’s first year at Chabot! Every year we need to recruit a new group of Kindergarten parents to join forces to host this party. If you are interested in co-hosting the 2017 Kindergarten Cocktail Party, email Jennifer and Jennie at parties@chabotelementary.org.

What’s the deal with the classroom donation projects?
In addition to donations from individuals, families, teachers, staff, and businesses, we ask each classroom to donate a project. You can check with your room parent if you are interested in spearheading this effort in your class or to see if your class has a parent leading the project who might need help. Keep in mind that the project should be something parents will want to bid on and compete to buy.

If you have an idea for a classroom project please contact your Classroom Auction lead or our Classroom Donations lead, Brigid Malabuyo, who can help your classroom figure out ideas for the kinds of projects that sell well.

What is the Instant Wine Cellar?
In late January or early February we will kick off the Instant Wine Cellar raffle, where we ask parents to donate a bottle of two of their favorite wine. We will then sell a limited number of raffle tickets and the lucky winners will be announced at the gala! The winner will have an instant wine cellar made up of all of the donated wine.

We sometimes also have an Instant Beer Cave. The idea is the same but parents donate their favorite artisanal beer. We can have an Instant Beer Cave again this year if we find someone to lead the effort. Being a lead means helping to collect the wine and beer and sell raffle tickets. Interested? Please contact Krista Reinhard and Sharie Mendrey.

We are new to Chabot and this is all overwhelming. Can’t we just get involved next year when we are more settled?
We understand that it is nearly impossible to embrace it all in your first year. With that in mind, we are striving to include as many families as possible in the auction. We appreciate any level of participation with which you are comfortable. Every contribution, no matter how big or small, makes an impact on the your child’s experience at Chabot and plays an invaluable role in bringing our community closer together! And every purchase at the online auction and at the Gala add up. So, please donate, bid during the online auction, and come to the Gala if you can!

If I have more questions, who can I ask?
General questions: Krista Reinhard and Sharie Mendrey
Business / Restaurant Donations: Amy Hayes
Parent and Family Member Donations: Kristin Aldrich
Classroom Donations: Brigid Malabuyo
Live Auction Donations: Joyce Wu
Parties: Jennifer Daskal and Jennie Hearing
Sponsorships: Jacquie Anderson